Administrative Assistant

Company Name:
Quest Solutions Group, Inc
Job Summary
Under general supervision, performs secretarial and/or varied clerical duties. Composes routine correspondence, corrects grammar, punctuation and spelling. Maintains and updates office supplies, compiles data for routine reports, answers telephone calls and makes appointments and travel arrangements. Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinate related arrangements for the CIO and his direct reports. May prepare and distribute minutes of meetings.
Key Job Elements:
Responsible for passing information to appropriate personnel by preparation of basic/standardized reports or ensuring the security of the information within the department. Is responsible for editing and formatting information as appropriate. May be responsible for composing or creating original work. Has limited authority to change content or context of information without approval from superior.
Researches and tracks routine and non-routine information. May need to obtain the information from a variety of sources and some of the information may be of a sensitive or confidential nature. Main contacts for information are at peer level to mid management level. May perform basic analysis to ensure data conforms to company standards.
Establishes and maintains departmental filing system. (Some information may be of a high level of sensitivity or may be confidential in nature.)
Picks-up and delivers mail and other department materials daily.
Budget responsibility consists mainly of consolidating data into final report and may review, log and or process incoming invoices to ensure billing is done correctly and in accordance with policy and the annual budget.
May assist with making travel reservations. May coordinate superiors/department members appointments or assist with scheduling meetings.
Other duties as assigned.
Internal Controls
Understands and complies with established departmental processes and procedures designed to support internal controls efforts. Identifies and brings to the attention of department management internal controls deficiencies.
Successful incumbents will have:
High School Diploma or equivalent education is required with some additional education in general business support areas such as Accounting or bookkeeping preferred.
Minimum of 3 years of office experience in a supporting role
Experience supporting a group of IT Professionals
Good typing skills (minimum of 45 wpm) with good writing and editing skills
Understanding of PC operation and applicable software, along with the ability to
format standard forms, memos, letters as well as set up and use spreadsheets
Proficient with MS Office Suite.
Ability to work for and take direction from several individuals in middle management

Don't Be Fooled

The fraudster will send a check to the victim who has accepted a job. The check can be for multiple reasons such as signing bonus, supplies, etc. The victim will be instructed to deposit the check and use the money for any of these reasons and then instructed to send the remaining funds to the fraudster. The check will bounce and the victim is left responsible.