Administrative Assistant

Company Name:
CF Industries
##### Job Summary:
The Administrative Assistant will be responsible for performing secretarial and/or varied clerical duties. The incumbent will compose routine correspondence; and be asked to correct grammar, punctuation and spelling on other correspondences. The role maintains office supplies, compiles data for routine reports, answers telephone calls and makes appointments and travel arrangements. The Administrative Assistant may prepare special reports or memoranda for superiors; schedule and maintain calendar of appointments, meetings and travel itineraries; coordinate related arrangements; and prepare and distribute minutes of meetings.
##### Job Responsibilities:
1.Responsible organizing the sales team events and conferences.
2.Responsible for maintaining the team's calendar.
3.Track expenses and maintain against department budget.
4.Assists with basic analysis to ensure data conforms to CF standards
5.Establishes and maintains departmental filing system
6.Picks-up and delivers mail and other department materials daily
7.Responsible for consolidating budget data into a final report; and logging and/or processing incoming invoices.
8.Assists with making travel reservations, coordinating department members' appointments, and scheduling meetings.
9.Keep track of promotional items and record disbursement of items.
10.Other duties as assigned
##### Job Requirements:
1.High School Diploma or equivalent education is required with some additional education in general business support areas such as Accounting or bookkeeping preferred
2.Minimum of 2 years of office experience
3.Good typing skills (minimum of 45 wpm) with good writing and editing skills
4.Basic understanding of PC operation and applicable software, along with the ability to format standard forms, memos, letters as well as set up and use spreadsheets
in basic office procedures
6.Ability to work for and take direction from several individuals in middle management
##### Position Scope:
The Administrative Assistant works in general office conditions and requires long periods of standing or sitting while working on a PC. Workload is steady and routine, sometimes involves coordination with others to ensure duties are fulfilled. Interaction with others is mostly routine, but of a somewhat more complex nature than previous level. Refers non-routine issues to immediate supervisor; prioritizes daily activities but acts within established parameters; and may be cross-trained to act as back-up support for another area. Has interaction with selected personnel outside of the department. Mainly works with mid-level management personnel.
Location: Deerfield
Schedule Type: Full Time

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